Square Invoicing Updates

SusanMar 5, 20212 min read

One Invoice Divided Over Multiple Due Dates

You can now use a single invoice even if you have multiple payments due over time. Below is an example from the invoice creation process. As mentioned in other Square documents I've created, I would suggest you create Items prior to creating your invoice. This way the item and its associated tax rate(s) will be easily selectable and reusable across invoices.

Edit Payment Schedule

I chose to edit payment schedule to request the Deposit is due within the next 7 days after issuing this invoice. The remaining balance, which is the rent and tax, is split into two equal payments with the first due 30 days before guests' arrival and the remaining 50% due 14 days before arrival.

You can see how I turned on the toggles for "Request Initial Deposit" and "Split Balance into milestones". The deposit is specified as an "Amount ($)" and is specified as being due in 7 days.

The balance is specified as being due over "multiple due dates".

Scrolling down further on the "Payment Schedule" page, I choose "Percentage (%)" and the percentage amounts for each of the multiple payments. I also defined the due date for each of these payments as well as set up just 1 reminder sent to the guest 7 days before that payment is due. I have the option of setting up multiple payment reminders for each payment.

Then just choose to "save" this payment schedule.

More Invoice Options

I noticed that the mailing address that displayed on the bottom of my invoices for one of my Square Locations has disappeared. The other remains. I don't know why that is. But I found that in the More Options at the bottom of the Square invoice creation screen, there is now a Limited Time Trial to create "Custom Fields" on your invoice. You can set a title for your custom field and then the contents. In my example below, I created a subject line "Check Payments Mailed To"

The contents of the field is my name and mailing address (crossed out in this example). I encourage my guests to make rent and tax payments by check so I can avoid the credit card fee. However, I also request that they make the deposit payment by credit/debit card so that I can easily refund through Square.

Note: The "Card on File" option has a fee associated with it. I choose not pay extra for this option. You can use "Attachments" to include a copy of your rental agreement if you'd like.